A complete walkthrough of every page and feature available to art collectors. Follow along step by step or jump to any section.
| Field | What it does |
|---|---|
| Full Name | Your display name throughout the app |
| Used for login and notifications | |
| Password | Minimum 8 characters |
| Organization Name | The name of your collection (e.g., "The Smith Collection") |
| Organization Type | Select Collector — this determines which features you see |
After signing up, check your inbox for a verification email. Click the link to activate your account.
Don't see it? Here's what to try:
Once verified, you'll be logged in automatically.
Click your name in the top-right corner to access your profile.
| Field | What it does |
|---|---|
| Full Name | Update your display name anytime |
| Shown but not editable — contact support to change | |
| Organization Name | Rename your collection |
| Phone / Website / Country | Optional contact details |
| Field | What it does |
|---|---|
| Currency | Choose from 15+ currencies (USD, EUR, GBP, CHF, and more). Affects how prices display. |
| Measurement Units | Choose centimeters (cm) or inches (in) for artwork dimensions |
Enter your current password, then set a new one. Both fields must match.
See your current plan and daily AI analysis usage. Free plans include 10 AI analyses per day.
This is your main page — a visual gallery of your entire art collection.
Each artwork appears as a card showing:
Quick filters at the top highlight gaps in your records:
Click any artwork from your collection to see everything about it. All fields save automatically when you make changes.
| Field | What it does |
|---|---|
| Title | Name of the artwork |
| Artist | Select from your list or type a new name |
| Medium | Material and technique (e.g., "Oil on canvas") |
| Display Date | Year or date range (e.g., "2019" or "c. 1850") |
| Edition | Edition info (e.g., "3/25", "AP") |
| Dimensions | Height, width, depth with your preferred unit |
| Status | Available, Sold, Loaned, On Consignment, Reserved, Not for Sale |
| Price | Current asking or insured price |
| Inventory Number | Your internal reference number |
| Tags | Comma-separated keywords for searching |
After AI analysis, these fill in automatically:
For detailed records, you can also fill in:
Track how and when you acquired each artwork.
| Field | What it does |
|---|---|
| Acquisition Date | When you acquired the piece |
| Purchase Price | What you paid |
| Owner | Auto-filled with your organization name |
| Current Valuation | What the piece is worth now |
| Notes | Any additional context |
Build a complete ownership history for each artwork — who owned it, when, and how it changed hands.
| Field | What it does |
|---|---|
| Owner Name | Who owned the piece during this period |
| Date From / To | When ownership began and ended (or "present") |
| Location | Where the piece was held |
| Source Type | How it changed hands — Auction, Gallery, Private Sale, Gift, Estate, Museum, Unknown, or Other |
| Source Detail | Specific details (e.g., "Christie's New York, Lot 42") |
| Notes | Additional context |
Entries appear as a visual timeline ordered chronologically, showing owner, dates, and source at a glance. You can edit or delete any entry.
Attach files to your artworks for complete record-keeping.
| Field | What it does |
|---|---|
| Invoice | Purchase receipts and sale records |
| COA | Certificates of authenticity |
| Appraisal | Professional valuation reports |
| Insurance | Insurance certificates and policies |
| Other | Any other relevant file |
Supported formats: PDF, JPEG, PNG, WebP, Word documents — up to 25 MB each.
Find any artwork in your collection using powerful, combined filters.
Click Search in the left navigation. Filters appear in a sidebar:
| Field | What it does |
|---|---|
| Keywords | Searches titles, descriptions, artists, mediums, styles, moods, wall labels, and SEO copy. Updates as you type. |
| Style | Checkboxes for each style. Select multiple — artworks matching ANY selected style appear (OR logic). |
| Mood | Same as styles — checkboxes with OR logic. |
| Tags | Type a tag and press Enter to add it as a chip. Multiple tags use AND logic — artworks must have ALL tags. |
A counter above the filters shows how many are active. Click Clear All to reset everything.
Save your favorite filter combinations so you can reuse them with one click.
Your saved searches appear as clickable chips below the page header. Click any chip to instantly apply those filters. The active one is highlighted.
To delete a saved search, click the X on its chip and confirm.
Generate a professional, printable PDF catalog from your current search results.
| Field | What it does |
|---|---|
| Prepared for | Optional recipient name (e.g., "For Smith Insurance Co.") |
| Show prices | Toggle to include or hide prices |
| Show descriptions | Toggle to include or hide descriptions |
Export your entire collection in specialized report formats.
| Field | What it does |
|---|---|
| General overview — cover page with artwork cards, images, and basic details | |
| Insurance | Appraisal document — purchase prices, valuations, condition, total value |
| Estate | Estate planning — valuations, ownership info, provenance summaries |
| Timeline | Provenance documentation — full chain of custody per artwork |
Share your collection with advisors, insurers, or anyone else via a secure link.
A read-only, beautifully formatted view of your collection — images, titles, artists, and details. No editing capability. They can print it too.
Delete the share token at any time to immediately disable the link. Simple as that.
Migrating from spreadsheets? ArteraQ makes it easy to bring everything over.
Supported fields include title, artist, medium, date, dimensions, price, inventory number, status, description, tags, and more.
INV-001.jpg).INV-001_detail.jpg.ArteraQ matches images to artworks automatically.
ArteraQ uses AI to analyze your artwork images and extract metadata automatically — saving you hours of manual entry.
Free plans include 10 AI analyses per day. Usage is shown on your profile page. Batch analysis runs in the background — check back in a few minutes.
Need help? Contact us at support@arteraq.com